Publish a Collection

🔐 Step 1: Log In & Create a Draft

  • Log in.

  • (Optional) Navigate to a collection.

  • Click “Add Data” → “New Dataverse”.

Note: If you don’t see the “Add Data” button, contact your repository support team.

📝 Step 2: Enter Basic Metadata & Settings

  • Fill in the required metadata fields

  • Select metadata settings.

  • Click “Create Dataverse” at the bottom to save your draft collection.

🚀 Step 3: Publish Your Collection

Note: once published, easy deletion of a collection is no longer possible.

  • Click “Publish” (top right).

✅ Choose Look & Feel (optional)

  • Click “Edit” → “Theme + Widgets”.

  • Select theme settings.

  • Click “Save Changes”.

✅ Set Permissions (optional)

  • Click “Edit” → “Permissions”.

  • Under “Permissions”, click “Edit Access” to set general permissions.

  • (Optional) Add users or groups with specific permissions under “Users/Groups” by clicking “Assign Roles to Users/Groups”.

✅ Create Groups (optional)

  • Click “Edit” → “Groups”.

  • Click “Create Group”.

  • Enter a Group Name and Group Identifier.

  • Add users to this group using autofill in “Users/Groups”.

  • Click “Create Group”.

✅ Set Dataset Templates (optional)

  • Click “Edit” → “Dataset Templates”.

  • Click Create Dataset Template.

  • Enter a template name.

  • Add any template metadata in the metadata fields.

  • Click “Save + Add Terms”.

  • Choose a license from the dropdown or select Custom Dataset Terms.

  • Provide other relevant terms information

  • Click “Save Dataset Template”

✅ Set Dataset Guestbooks (optional)

  • Click “Edit” → “Dataset Guestbooks”.

  • Click Create Dataset Guestbook.

  • Enter a guestbook name.

  • Add information to collect.

  • Click “Create Dataset Guestbook”.